FLSA STATUS: Full Time
The HR Generalist is a key member of Eastern State’s Human Resources team, responsible for managing core day-to-day HR operations with a focus on payroll administration, benefits management, and union relations. This role supports both year-round staff and large-scale seasonal hiring for our Halloween Nights program, ensuring compliance with applicable laws, internal policies, and the collective bargaining agreement (CBA).
1. Payroll Administration:
Process biweekly payroll for exempt, non-exempt, and seasonal staff across multiple departments, ensuring accuracy and timeliness.
Maintain payroll records in compliance with federal, state, and local requirements.
Resolve payroll discrepancies, answer employee payroll-related questions, and coordinate with finance as needed.
Track timekeeping compliance and partner with managers to address missing or incorrect entries.
2. Benefits Administration:
Handle day-to-day benefits transactions, including new hire enrollments, qualifying life event changes, and terminations.
Assist employees with benefits questions, claims issues, and online portal navigation
Coordinate with benefits vendors to resolve individual employee issues.
Reconcile monthly invoices and ensure coding for accounting, ensure benefits records are accurate and up to date.
Assist Accounting and HR Director during annual renewal and open enrollment
3. Union & Employee Relations
Support HR Director with tracking and processing grievances, discipline, and related documentation.
Support managers in applying contract provisions consistently.
Maintain positive working relationships with union representatives.
4. General HR Operations:
Support recruitment, onboarding, and offboarding processes for year-round and seasonal staff.
Maintain personnel files and ensure confidentiality of employee records.
Support HR compliance initiatives, training sessions, and seasonal staff events.
Required Skills/Abilities:
Bachelor’s degree in Human Resources, Business Administration, or equivalent work experience.
2–3 years of HR experience, including payroll processing and benefits coordination.
Knowledge of federal, state, and local employment laws.
Proficiency with HRIS and payroll systems (Paycom, Rippling, Paylocity or similar).
Strong attention to detail and organizational skills.
Preferred:
Experience in nonprofit, museum, or seasonal/entertainment operations.
PHR or SHRM-CP certification.
Experience working in a unionized environment.
Physical Requirements:
Ability to sit for prolonged periods of time.
Ability to walk all aspects of the 10 acre site when needed.
Ability to work in space where temperatures may vary to cold and hot
Ability to lift up to 10 pounds
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Eastern State Penitentiary Halloween Nights employees are expected to be flexible and to take on additional duties as assigned, according to the organization’s needs and the staff member’s skills and abilities.
50-60k annually
Equal Opportunity Employer Statement
Eastern State Penitentiary Historic Site Inc. is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, gender identity, gender expression, arrest record or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment. ESPHS strongly believes in second chances and, as such, is committed to providing appropriate employment opportunities to those who have been incarcerated. As a condition of employment, all individuals who accept an employment offer must complete a criminal background check. Eastern State will review any criminal record and make appropriate employment decisions in accordance with applicable law and its policies.
Commitment to Diversity:
We strongly believe in the power of diversity, equity, and inclusion. We recognize that a diverse workforce brings together unique perspectives, experiences, and talents, leading to increased creativity, innovation, and better decision-making. As such, we actively seek out and value job applicants from all backgrounds, races, ethnicities, genders, sexual orientation, ages, or disability. Our commitment to DEI extends throughout our hiring process, ensuring equal opportunities and fair treatment for all candidates. We firmly believe that by fostering a diverse and inclusive workplace, we can create a stronger, more vibrant, and more successful organization.